Privacy Policy


This privacy policy sets out how Church of the Visitation uses and protects any information that you give to Church of the Visitation and its other entities when you use this website.

Church of the Visitation is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Church of the Visitation may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1st December 2015.

What we collect
We may collect the following information:

Personal details, such as name, age, religion, gender
Personal identification details such as NRIC or passport number, and applicable via or permits, such as employment pass, work permit etc.
Personal contact details such as telephone numbers or email addresses
Sacramental records, such as baptism, confirmation, marriage
Information relating to employment application such as employment history and academic qualifications
Information relating to pastoral care needs
Photographs and video recordings
Information relating to a person’s enrolment at a Catholic institution such as preschool, school, orphanage, retirement or welfare home.
The exact data to be collected will be dependent on the purpose and needs of the Church body collecting the data. The Church endeavours to only collect, use or disclose personal data about an individual which it considers reasonably necessary for the purposes underlying such collection, use or disclosure.

What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

Internal record keeping
To minister to the faithful including the performance of the Sacraments
For event and activities such as fundraising, concerts & exhibitions
To register for courses, seminars, talks, workshops, activities and retreats
To assess the employment applications of prospective employees
For applications to educational establishments operated by, or affiliated to the Church and management of the students
For enrolment into Catholic social services such as orphanages or homes
To assess the employment applications of prospective employees
The dissemination of information and news by way of newsletters, magazines and the like Management of the Church (including the preparation and issuance Statement of Suitability for Ministry and Celebret)

Where Church bodies collect data for purposes other than those listed above, the Church body would disclose such purpose to the individual, by suitable means, when collecting the personal data from the individual.

Personal information will generally be obtained directly from the individual. In the case of children, personal information will be collected from either their parents or guardians, unless specific and/or unusual circumstances require that the collection be made directly from the child concerned.

Disclosure of personal data
The Church may from time to time and in compliance with all applicable laws on data privacy, disclose your personal data to third parties, whether located in Malaysia or elsewhere, in order to carry out the purposes set out above. Where the Church makes such disclosure, confidentiality agreements would be in place in order to protect the personal data.

The Church may distribute aggregated statistical information to the Archdiocese and other Catholic Church agencies for reporting purposes. In most cases, personal data will be anonymised such that no individual will be identified.

The Church will not disclose any personal data for direct marketing purposes without the individual’s prior consent.

The Church may transfer, store, process and/or deal with your personal data outside of Malaysia. Where the Church does so, the Church will comply with the Personal Data Protection Act 2010 and other applicable data protection and privacy laws.

By providing your personal information to the Church bodies, you consent to the Church’s collection, use and disclosure of your personal information in accordance with this policy statement.

Accuracy of information
The Church strives to ensure the accuracy of the personal information it has. However the individual also plays a part to ensure that the personal information provided is correct.

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:

whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing to us

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Personal Data Protection Act 2010. A small fee will be payable. If you would like a copy of the information held on you, please email us at This email address is being protected from spambots. You need JavaScript enabled to view it.  

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us at This email address is being protected from spambots. You need JavaScript enabled to view it. as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Changes to the policy

The Church may from time to time review this policy statement and amend it to reflect changes in legislation or other operational requirements. The current version of this policy statement may be found at our website at

Updated: January 2021